Garda Vetting

Under the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (no 47 of 2012) it is a criminal offence not to have Garda vetting disclosure when working with children and vulnerable adults. This applies to staff that started from the 29th April 2016. When TUSLA inspect, the employee can be removed from the service. For employees employed pre-April 2016 it will result in a non-compliance and a condition will be added to the registration.

Garda vetting carried out through the national vetting bureau covers the Republic and Northern Ireland.  All employees, volunteers and students working in the service must be Garda vetted. This includes relief staff. This also applies to the Board of management/Directors.

IMPORTANT UPDATE – GNVB Affiliate Registration Number

As of 1st January 2020 all services wishing to apply to The Barnardos’ Vetting Service or Early Childhood Ireland for vetting, have to contact the Garda National Vetting Bureau (GNVB) in the first instance to establish if they are undertaking relevant work.

The contact information for the Garda National Vetting Bureau is:

Telephone : 1890 488488

Email: vetting@garda.ie

If you are an organisation seeking registration for Garda Vetting in accordance with the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016, you will need to email them at address above.

Your email should include the following specific and up to date information in order that the National Vetting Bureau can assess your request.

  • Name and business address of your organisation
  • Contact person within the organisation
  • The nature of your business

Following receipt of your correspondence the National Vetting Bureau will contact you with an application form.

If your group / service is approved by the Garda National Vetting Bureau you will be given a reference number by the GNVB.

 

What is the process?

  1. Group/ service contacts the GNVB to apply for a reference number.
  2. Once a reference number is received from GNVB — Group / service contacts either Barnardos’ or ECI (members only) Vetting Service – and will be issued with an Information Pack and application form.
  3. All documentation, application forms and proof of GNVB reference to be posted to the Vetting Service.
  4. Applicant receives a link via email to complete their application online.
  5. The  Vetting Service reviews the completed application and submit to the NVB for processing.
  6. NVB completes vetting checks and issue result on e-vetting system to the Barnardos’ Vetting Service.
  7. The Vetting Service print and posts the result to the service who submitted the request.

 

Students and Contractors:

Any contractor (e.g music, drama teachers etc) or student must satisfy the service that they are Garda vetted by providing a certified copy of the vetting disclosure from the National Vetting Bureau and the service will not be required to reapply. A certified copy means a hard copy/ an original copy. Providers should copy the original and note on the copy that they had sight of the original copy. If it is not possible to have sight of the original hard copy the provider should require that the copy has the stamp of the supplying organisation/college. In the event of e-vetting the relevant organisation can forward via email the original disclosure (password protected). This should be done with the consent of the person

Transition Year Students:

Transition year students do not require Garda Vetting if under 18 years of age. Garda Vetting will be required, however, for all transition students over 18 years.

However, prior to any decision by the registered provider carrying on an early years service to facilitate a Transition Year student placement – it is imperative that at least two references from reputable persons [one being from the school that the student attends] are sought in writing and are confirmed and checked.

All references should be requested from someone who has first-hand knowledge and experience of the student. The references can be from the secondary/second level school, previous employment, or work experience or from any independent person in the community.

If an early years service wishes to have these students vetted, a Parent/Guardian Consent Form must also be completed. The parent or guardian must supply their own email address and phone number on the Vetting Invitation NVB1 Form, and not the child’s email address and phone number. This is made clear by the Vetting Invitation Form for Under-18s, which is especially for applicants aged under 18 years.

Students must not be allowed to supervise children in an early years service. They must be accompanied at all times by a member of staff. Students are supernumerary and cannot be regarded as staff; therefore, they cannot be considered part of the adult/child ratio.

For more information, please see Tusla’s Frequently Asked Questions.

Please note that people aged under 16 cannot be Garda vetted.

Support staff

Support Staff that visit the service on a regular basis should be Garda Vetted. Other precautions to safeguard children should also be put in place (e.g. not allowing support staff have unsupervised access to children).

Staff from other Agencies

Staff from other agencies such as Enable Ireland can transfer their vetting from that agency to the service but providers are required to risk assess any disclosures as they would with other staff.

Parents

Parents who accompany children on occasional outings do not require Garda vetting. They should not be allowed unsupervised access to children.

Visitors

Visitors like the local firefighter or a parent (giving a talk about their work) do not need Garda Vetting but should not have unsupervised access to children.  Persons making once off visits do not require Garda vetting but should not have unsupervised access to children.

Employees Who Have Lived Outside of Ireland:

For persons who have lived/worked outside of the state for more than six continuous months (from the age of 18 years) they need to be police vetted from the countries they lived in. The person is required to provide the original Police Vetting Certificate from these countries. This applies to international applicants and to Irish applicants who have lived/worked abroad. It may not be possible to receive vetting from some countries. In these cases the expectation is that you make all reasonable attempt to do so and record this on the staff file

For employees who have worked/lived in the UK they will require an International Child Protection Certificate. This is available from: ACRO Criminal Records Office (ACRO). A Basic Disclosure will not be accepted. Further details are available from: www.acro.police.uk/icpc/

If vetting, references or qualifications are in another language not English) these will be translated. This is our responsibility as employer.

Police vetting (not Garda vetting) is the property of the individual and can be used in multiple services. It can be copied and held on file, once the original has been seen.

Such vetting procedures shall be carried out prior to any person being appointed or assigned or being allowed access to a child in the pre-school service.

This should be done: (a) By reviewing past employer references in particular the most recent employer reference in respect of all staff (b) By referring to references from reputable sources in respect of all students and volunteers (c) By acquiring Garda vetting from An Garda Síochána when An Garda Síochána have set down procedures to make such vetting available (d) In circumstances where Garda vetting is not available for staff, students and volunteers who have lived outside the jurisdiction, by ensuring that these persons provide the necessary police vetting from other public authorities. It is good practice that all pre-school services have management, recruitment and training policies, including a policy regarding vetting and possible outcomes for both new and existing employees, students and volunteers. Good practice would also suggest that you have your existing staff vetted every three years.

 

Contact details for the organisations who carry out the Garda Vetting process for childcare providers are:

Barnardos Vetting Service
The Bowling Green
White Street
Cork

Phone: 021 4547060
Websitehttp://barnardos.ie/what-we-do/specialist-services/vetting-service.html

Early Childhood Ireland
Hainault House
Belgard Square
Tallaght
Dublin 24

Tel: 014057100
Website: www.earlychildhoodireland.ie

 

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