18 September 2017 – CCS snapshot period opens
FOR YOUR INFORMATION:
Fees lists and calendars
These should now be submitted so that you can register children. Thank you to those who have submitted their fee lists so promptly and we have sent an e mail to those services whose fee lists have been approved. If you have submitted your fees list and have not received an e mail please check on PIP as your fee list may be still in draft form or queried and you will need to amend before we can look at them. As long as you have submitted your fees list you can register children, even if we haven’t approved them. Calendars – We will only be contacting you if there is a problem.
Bear in mind that whilst a programme might be open for registrations, you cannot register children any earlier than 7 days before the child’s start date.
Registration start/end dates
Even though your service may start and end their programme year mid-week, PIP will only allow registrations to start on a Monday and end on a Friday. For example if you start back on Thursday 31 August and finish on Wednesday 27 June, you will have to register children as starting on Monday 28 August and finishing on Friday 29 June. This will not affect your payments as these are calculated from your calendars.
Using registration ID numbers from 2016/17
If you have children who are continuing their ECCE programme with you from last year, you cannot use their 2016/17 registration ID instead of their PPSN, the system won’t recognise it. You will have to get the parents to fill out the child’s PPSN details on the pre-registration forms which you will find on PIP.
The process for applying for the higher capitation is now open. The guidelines and forms are on the DCYA website at the bottom of the page. We have attached both to this email for your convenience.
Minimum enrollment exemptions
The guidelines regarding minimum enrolments are in the appendix of your ECCE contract, point 9. We have attached the guide to this email. If you need an exemption, please contact your development worker who will send you a form. Don’t forget if you have more than one ECCE room, and one has less than 8 children, you need an exemption for the second room. Check the guidelines (attached) to see if this is relevant to you.
Rule to be extended into CCSP of payment of 52 weeks for 50 weeks attendance
With effect from 21st August, 2017, if under registration the start and end dates for a child’s placement in CCS and CCSP equals 50 weeks or more, the service will be paid for 52 weeks.
Clarification with regard to booking deposits for CCS and CCSP
A childcare provider may charge a refundable booking deposit to the parent to hold a place for a child. The maximum deposit a provider may charge is equivalent to two weeks’ payment. The deposit must be returned to the parent once the child’s registration is approved on PIP, however, the refund of fees will only apply to the element of the fee covered by the relevant subvention.
For example: Where a service’s weekly fee is €200 and the subvention due is €145 the service may charge a two week deposit of €400. Once the registration has been approved the service will refund the amount of €290. The treatment of the balance is a matter for providers.
Please also note the following regarding leavers:
· When a child leaves a CCS service, this leaver must be reported through PIP and PIP must be updated within four weeks to reflect the actual position.
· When a child leaves a CCSP service, this leaver must be reported through PIP and PIP must be updated within two weeks to reflect the actual position.
Full instructions with regard to the process of reporting leavers are available on the Pobal website in the CCS/CCSP “How to guide”.
It is our understanding that applications for the additional capitation available for those who have undertaken the LINC course will be available towards the end of September/early October, with the payments beginning at the end of October.
WICKLOW COUNTY CHILDCARE COMMITTEE TRAINING
Please see link below to our website which outlines the training we have planned so far for Autumn 2017/2018. Places are already filling up fast so early booking is advisable. To book a place on any of the courses please complete our online booking form or contact firstname.lastname@example.org for more info.
Diversity, Equality and Inclusion
There are a few places left on the next courses starting this month in Baltinglass, Bray and Newtown. To book a place on this training please complete our online booking form.
|Baltinglass||9th Sept||10pm – 4pm|
|11th Sept||7pm – 10pm|
|28th Sept||7pm – 10pm|
|25th Sept||7pm – 10pm|
|Bray||16th Sept||10am – 4pm|
|19th Sept||7pm – 10pm|
|26th Sept||7pm – 10pm|
|3rd Oct||7pm – 10pm|
|Newtown||23th Sept||10am – 4pm|
|3rd Oct||7pm – 10pm|
|10th Oct||7pm – 10pm|
|19th Oct||7pm – 10pm|
AIM Information Sessions