• Important PIP Update For Community Childcare Services – 27th February 2015

    Posted on February 27, 2015 by in News Updates

     

    CCS Update and Programmes Payment Schedules & CCS Band Eligibility Approvals, Appeals and Exemptions

    Community Childcare Services have received preliminary CCS payments up until the end of March 2015. Balancing payments will be made at the end of March following the announcement of CCS Band Eligibility Approvals.

    We would like to apologise for the delay in services being able to receive confirmed CCS Approvals and thank you for your patience, while preparations have been made on the PIP System to facilitate this programme.

    CCS Band Eligibility Approvals

    ECCECCS Band Eligibility Approvals will be announced through the PIP System on Wednesday 11th March .

    CCS registrations currently have a ‘Provisional’ status attached to them while the verification process has taken place.

    On Wednesday 11th 2015 the Approved CCS Band will be displayed by replacing the ‘Provisional’ status to an Approved Status.

    Appealing a CCS Band Eligibility Decision

    The facility to appeal CCS Band Eligibility Approvals will open to service providers on Wednesday 11th March and will be open until Monday 13th April 5pm.

    An updated PIP CCS ‘How to’ Guide will be available to service providers to assist them to administer any appeals necessary.

    What can be appealed?

    1. If you wish to appeal the Band approved based on eligibility to a particular registration a Registration Request, (appeal) must be completed, attaching proof of the parent and child’s PPSN and relevant CCS eligibility documents (during CCS snap-shot week).
    2. If you wish to appeal the Band approved using a different parent’s eligibility you must contact PIP Support to request the original registration to be declined and submit a New Registration with a Registration Request (Late Entrant Appeal – referencing original Registration ID) attaching proof of the parent and child’s PPSN and relevant CCS eligibility documents for the new parent (during CCS snap-shot week). Ensure that the new parent signs the new PIP Parent Declaration Form.
    3. Where a registration has been Declined, please read the ‘status comment’ for the explanation and where requested submit a New Registration with a Registration Request (Late Entrant Appeal – taking into account any instructions provided and referencing original Registration ID) and proof of the parent and child’s PPSN and relevant CCS eligibility documents (during CCS snap-shot week). Ensure that the parent signs the new PIP Parent Declaration Form.
    4. In the event that a service provider identified an error in the original registration e.g. level of service provision (number of days, weeks etc) during snap-shot week then please refer to ‘Making Changes to Child Registrations’ below.

    CCS Registration Exemptions

    From Wednesday 11th of March services can apply to register children for the CCS Programme under the following circumstances:

    Late Entrant Appeal: A Late entrant appeal can only apply to a child who was in the service during the CCS snap-shot week but for whatever reason a PIP CCS Registration Form was not completed on time during the CCS registration window. Late Entrant Appeals will only be considered up to the close of the Appeals date (1 month after CCS Band Eligibility Approvals are notified). This registration will require attachment of proof of parent and child PPSN, eligibility documents and attendance record during CCS snap-shot week, to be considered.

    TEC Exemption: TEC exemptions can only apply where the child was registered in the same service under a TEC Programme during the CCS snap-shot week but would otherwise have been eligible for CCS. The TEC Exemption is open to those children who leave the TEC programme prior to the transfer cut-off date (10th April 2015). This registration will require attachment of proof of parent and child PPSN and CCS eligibility documents, to be considered.

    * Please note that PIP will administer TEC to CCS Transfers (TEC Exemptions) at the point in which the child is due to transfer on to CCS (but before the transfer cut off date) and so unlike previous years the child must not “come off TEC to be on CCS for Snap-Shot Week and then go back to TEC until the place is over”.

    0-12mth Exemption: 0-12mth Exemption can only apply where the child (under 1yr of age on the childcare start date) was not availing of the service (due to maternity leave, not born yet etc) during the CCS snap-shot week but would otherwise have been eligible for CCS. This registration will require attachment of proof of parent and child PPSN and eligibility documents, to be considered.

    DCYA will consider applications for infants aged 0-12 months throughout the CCS year.  Reasons may include:

    • Parent unable to access service during the snapshot week due to its underage restrictions (0-12 months only)
    • Parent not in a position to enrol infant during the snapshot week due to Maternity Leave, ill health or other domestic situations
    • The child has not been born as of the snapshot week

    The following conditions will apply:

    • The infant for whom a CCS subvention application is being made, outside of the snapshot week, may only be aged up to 12 months of age on the day of enrolment.
    • CCS funding may be granted in such a case only where the parent is otherwise eligible during the snapshot week (e.g. social welfare payment, medical card).  The child’s CCS Band Eligibility will be calculated accordingly.
    • A CCS service must have capacity for the child.
    • The CCS Service must not already be receiving CCS funding for a child who has left* that service and not yet been replaced.  They must provide the available CCS-funded place to the infant prior to any new applications for funding.

    * In cases where the child who left the service was eligible under a reduced Band or service level, application for increased CCS funding can be made in respect of the 0 – 12 month infant eligible at the higher Band.

    An updated PIP CCS ‘How to’ Guide will be available to service providers to assist them to administer any post CCS snap-shot week registrations.

    Making Changes to Child Registrations

    qualityWhen a child who is registered on PIP:

    • leaves the CCS service
    • has not attended the service for four consecutive weeks
    • level of service provision has decreased

    the change in service provision must be entered on PIP, stating the relevant dates required.

    The CCS funding for this child will continue to be paid unless the CCS Service Provider volunteers to release the funding so that the parent can transfer the child to another service or programme.

    Please note: CCS Funding may be reviewed in cases where a significant number of CCS children leave/do not attend a service and are not replaced with eligible CCS children.

    The facility to administer changes to CCS Child Registrations will be available on PIP to service providers from Monday 9th March 2015.

    An updated PIP CCS ‘How to’ Guide will be available to service providers to assist them to administer any CCS Child Registrations.

    Payment Schedules

    CCS Payments

    The final CCS batch payment will be paid the week ending 20th March 2015,  this will be the balancing payment against approved CCS Band Eligibility Approvals and 2015, and will pay groups in full up to 31st August 2015.

    Subsequent catch-up payments (following changes from appeals etc) will be made as outlined in the payment schedule below.  Please note that payments should reach services bank accounts one day after the payment date shown below.

    CCS 2015 Payment Schedule (2014-2015 CCS Programme Call)

    Date Payment Type Pay Until
    27/02/2015 Catch-Up 31/03/2015
    06/03/2015 Catch-Up 31/03/2015
    20/03/2015 Batch 31/08/2015
    03/04/2015 Catch-Up 31/08/2015
    17/04/2015 Catch-Up 31/08/2015
    01/05/2015 Catch-Up 31/08/2015
    15/05/2015 Catch-Up 31/08/2015
    29/05/2015 Catch-Up 31/08/2015
    12/06/2015 Catch-Up 31/08/2015
    26/06/2015 Catch-Up 31/08/2015
    10/07/2015 Catch-Up 31/08/2015
    24/07/2015 Catch-Up 31/08/2015
    07/08/2015 Catch-Up 31/08/2015
    21/08/2015 Catch-Up 31/08/2015

     

    For assistance with the above, please feel free to contact Wicklow County Childcare Committee and we will be happy to assist in any way we can.

     

Pobal Logo DOCYA Logo