Below are a range of Frequently Asked Questions which DCYA receives from childcare providers regarding the ECCE scheme. Before contacting the department, check here as it may contain the information you need. You can also contact your Development officer here at WCCC, who will help in any way they can.
ECCE Guide etc on our website.
All ECCE information has now been updated on our website Please note all of the documentation in relation to ECCE on our website has now been updated. This includes the Proposed ECCE Payment Schedule, the Guide to the ECCE Programme and Administrative Procedures, the ECCE note for parents, all of the forms from New Entrant, Transfers, to a new addition at appendix 3 – Frequently Asked Questions in relation to Qualifications. Quick access to this webpage is www.dcya.ie/ecce
ECCE Electronic Return.
This years ECCE Electronic Return – Please note most of the documentation in relation to this years ECCE e-return has now been uploaded onto our website at www.dcya.ie/ECCEreturn
This includes the checklist, the Service Declaration Form, the Guide to completing the E-return – “ECCE Service Guide”, and finally the Time-line for the ECCE programme. Please note the Irish translation will be uploaded asap.
The Parent Declaration Form will not be uploaded until September.
The password will be emailed to each service early in September, but the actual form for the online submission will not be uploaded until the 11th September 2013.
ECCE Advance Payment.
In relation to services already in the ECCE programme in September 2012 pre-school year,
1) Where a service has a much lower number of ECCE children from September 2013, they should email Childcare@DCYA.gov.ie asap stating the number of ECCE children they will have, to avoid overpayments.
2) Where a service will have a much higher number of ECCE children from September 2013, they must wait until they have submitted their electronic return, and within 2 days of submitting the e-return, contact their CCC to confirm that their e-return has been received by DCYA. They can then email Childcare@DCYA.gov.ie requesting a topup – ask services to please put “Topup Required” along with their reference number in the subject line. Payments are generally processed on Tuesdays, therefore if requests are made up to the Monday, the relevant topup should normally be in the relevant bank account by the following Friday.
There is no point in services ringing in advance of the e-return, so please discourage them!
In relation to services new to the ECCE programme for the September 2013 pre-school year,
1) The advance payment will be calculated by the Department on a case-by-case basis. Where a service has a much higher number of ECCE children than the number paid for, they must wait until they have submitted their electronic return, and within 2 days of submitting the e-return, contact their CCC to confirm that their e-return has been received by DCYA. They can then email Childcare@DCYA.gov.ie requesting a topup – ask services to please put “Topup Required” along with their reference number in the subject line. Payments are generally processed on Tuesdays, therefore if requests are made up to the Monday, the relevant topup should be in the relevant bank account by the following Friday.
Tax Clearance Certificate (TCC).
Please note no payment will be made to services unless we have an up-to-date Tax Clearance Certificate (TCC). You may scan and email your TCC to ECCE@dcya.gov.ie and please quote your reference number. If your TCC relates to more than one service, please quote all reference numbers.
New services into the ECCE programme.
We are working our way through the new entrants into the ECCE programme.
In order for a new provider to be in contract, i.e. for their contract to be countersigned by a designated person in this Department (and then one copy sent back to the provider), they must have submitted all the relevant documentation, i.e. their Tax Clearance Certificate, EFT form, copy of relevant Childcare qualifications, and they must have ticked that they will have the minimum number and that they are notified to the HSE. If they haven’t sent in this information at this stage, or didn’t tick in relation to the minimum number or that they weren’t notified to the HSE, the contracts will be held and details of the services in question will be sent to the relevant CCC asap.