Under the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (no 47 of 2012) it is a criminal offence not to have Garda vetting disclosure when working with children and vulnerable adults. This applies to staff that started from the 29th April 2016. When TUSLA inspect, the employee can be removed from the service. For employees employed pre-April 2016 it will result in a non-compliance and a condition will be added to the registration.
Garda vetting carried out through the national vetting bureau covers the Republic and Northern Ireland. All employees, volunteers and students working in the service must be Garda vetted. This includes relief staff. This also applies to the Board of management/Directors.
Students and Contractors:
Any contractor (e.g music, drama teachers etc) or student must satisfy the service that they are Garda vetted by providing a certified copy of the vetting disclosure from the National Vetting Bureau and the service will not be required to reapply. A certified copy means a hard copy/ an original copy. Providers should copy the original and note on the copy that they had sight of the original copy. If it is not possible to have sight of the original hard copy the provider should require that the copy has the stamp of the supplying organisation/college. In the event of e-vetting the relevant organisation can forward via email the original disclosure (password protected). This should be done with the consent of the person
Transition Year Students:
Transition year students do not require Garda Vetting if under 18 years of age. Garda Vetting will be required, however, for all transition students over 18 years.
Support Staff that visit the service on a regular basis should be Garda Vetted. Other precautions to safeguard children should also be put in place (e.g. not allowing support staff have unsupervised access to children).
Staff from other Agencies
Staff from other agencies such as Enable Ireland can transfer their vetting from that agency to the service but providers are required to risk assess any disclosures as they would with other staff.
Parents who accompany children on occasional outings do not require Garda vetting. They should not be allowed unsupervised access to children.
Visitors like the local firefighter or a parent (giving a talk about their work) do not need Garda Vetting but should not have unsupervised access to children. Persons making once off visits do not require Garda vetting but should not have unsupervised access to children.
Employees Who Have Lived Outside of Ireland:
For persons who have lived/worked outside of the state for more than six continuous months (from the age of 18 years) they need to be police vetted from the countries they lived in. The person is required to provide the original Police Vetting Certificate from these countries. This applies to international applicants and to Irish applicants who have lived/worked abroad. It may not be possible to receive vetting from some countries. In these cases the expectation is that you make all reasonable attempt to do so and record this on the staff file
For employees who have worked/lived in the UK they will require an International Child Protection Certificate. This is available from: ACRO Criminal Records Office (ACRO). A Basic Disclosure will not be accepted. Further details are available from: www.acro.police.uk/icpc/
If vetting, references or qualifications are in another language not English) these will be translated. This is our responsibility as employer.
Police vetting (not Garda vetting) is the property of the individual and can be used in multiple services. It can be copied and held on file, once the original has been seen.
Such vetting procedures shall be carried out prior to any person being appointed or assigned or being allowed access to a child in the pre-school service.
This should be done: (a) By reviewing past employer references in particular the most recent employer reference in respect of all staff (b) By referring to references from reputable sources in respect of all students and volunteers (c) By acquiring Garda vetting from An Garda Síochána when An Garda Síochána have set down procedures to make such vetting available (d) In circumstances where Garda vetting is not available for staff, students and volunteers who have lived outside the jurisdiction, by ensuring that these persons provide the necessary police vetting from other public authorities. It is good practice that all pre-school services have management, recruitment and training policies, including a policy regarding vetting and possible outcomes for both new and existing employees, students and volunteers. Good practice would also suggest that you have your existing staff vetted every three years.
The procedure for getting Garda Vetting is;
For more information see http://www.garda.ie/FAQ/Default.aspx?FAQCategory=36
Contact details for the organisations who carry out the Garda Vetting process for childcare providers are:
Barnardos Vetting Service
The Bowling Green
Phone: 021 4547060
Early Childhood Ireland