• WCCC Weekly News & Updates 2nd August

    Posted on August 2, 2019 by in News Updates

    Just a reminder that TEC and CCSP fees lists need to be uploaded on PIP by 16th August and ECCE fees lists by 23rd August.

    We would draw your attention to the fact that quite a number of fees lists which have been submitted on PIP contain errors.  We would ask that if you have uploaded your fees lists can you please check to see if they have been queried by WCCC.  If so please carefully read the rationale to why it has been queried, this will appear in the dialogue box underneath your list of sessions.  We are finding that a number of queried fees lists are being resubmitted with the same errors.  If you have any questions in relation to this please get in touch with us as we are here to help you.

    Important Dates

    Friday 9th August – ECCE 2018-2019 Programme Closure

    Friday 16 August 2019CCSP/TEC fee lists and service calendars need to be loaded on PIP

    Sunday 18 August 2019 – Registration for existing School Age Services closes

    Friday 23rd August 2019 – ECCE fee lists and service calendars need to be loaded on PIP

    Friday 13 September 2019 – NCS Transition Support Payment applications close

    Friday 11 October 2019 – NCS capital applications close at 3p.m.


    ECCE 2018/2019 Programme Closure

    The 2018/2019 ECCE Programme which officially ran from 27th August 2018 to 28th June 2019 will close at 6pm Friday 9th August 2019.

    Pobal will change the status of all ECCE 2018/2019 Contracts to ‘Inactive’ and this will appear on the PIP Portal.

    At this point, Early Years Services will not be able to create new child registrations on the PIP Portal.

    Please check all ECCE 2018/2019 registrations in advance of 9th August 2019:

    • If new registrations are required please submit before the deadline of 9th August 2019.
    • Amendments can be made until 27th September 2019.
    • Payments on these registrations will be facilitated until 6th December 2018.

    Any overpayments made to services in 2018/2019 will be carried forward and deducted from the preliminary ECCE payment for 2019/2020.

    If your service is closing please inform Pobal via pipdocuments@pobal.ie

    Publication of AIM Rules 2019/2020 

    The Access and Inclusion Model (AIM) Rules for the 2019/2020 ECCE programme year may be viewed on the AIM website, www.aim.gov.ie

    It is hoped that the AIM Rules will be a useful resource for the sector and providers are encouraged to bring the document to the attention of their staff. As indicated in the ECCE contract, preschool services that avail of AIM are obliged to comply with the AIM Rules. As such, preschool providers are asked to familiarise themselves with the document. It is anticipated that the Rules will be updated from time to time to reflect developments in the sector. Providers will be notified of any such updates.

    Preschool providers and practitioners should note that, while much of the AIM Rules document sets out in clear terms the rules and procedures that are already in place, there is a change in relation to additional capitation payments for Inclusion Coordinators. From 2019/2020 ECCE programme year, it will no longer be possible for Inclusion Coordinator additional capitation payments to be backdated to the beginning of the programme year if the application is submitted late in the programme year.

    As a LINC graduate does not become an Inclusion Coordinator until they sign the Declaration Form agreeing to take on the role, there is no reason to backdate additional capitation payments for Inclusion Coordinators to the beginning of the programme year where the application is received late in the programme year.

    To support services to adjust to this rule change, for the 2019/2020 programme year, the additional capitation can be backdated to the beginning of the programme year provided that the application form reaches Pobal by 31st October 2019. This will also accommodate new LINC graduates whose graduation verification will only reach Pobal by late September.

    Preschool providers are asked to bring this change to the attention of their staff, where relevant.

    Minister Zappone will strengthen Child Protection and Quality Requirements for Early Years Services

    The Minister for Children and Youth Affairs, Dr. Katherine Zappone, will strengthen quality requirements for early year’s services. This reiterates her commitment made in First 5 (the Whole-of-Government Strategy for Babies, Young Children and their Families), to review the Regulations for early year’s services. Read more

    CCSP Booking Deposits

    The Department of Children and Youth Affairs would like to clarify that the rule regarding CCSP booking deposits remains unchanged for the 2019/20 programme year.

    There has been some uncertainty due to a change of wording in the 2019/20 rules, however, Service Providers are still only required to refund the portion of the booking deposit equivalent to two weeks DCYA subvention. It is at the discretion of the Service Provider how and when the remainder of the deposit is refunded.

    Childminder Development Grants

    Wicklow County Childcare Committee are delighted to announce the Childminding Grant applications are now open.  **The closing date for applications is 14th August***.  The process this year is different from other years.

    Childminder Development Grant Application Form

    For further information please contact 0404 64455 or info@wccc.ie.

    Fee Lists and Service Calendars

    Please see above dates by which fees lists and calendars have to be uploaded on PIP.

    Guidance on how to upload Fees Lists and Service Calendars can be found in the ‘How to Guidance’ section on the PIP Portal.

    We ask that you to take note of any issues in relation to your fee lists which may have been highlighted in any compliance visit you have had and ensure they are addressed for 2019/2020.

    We are here to help so please contact us if you need any assistance.

    Optional extras

    Please see the optional extras Guide for ECCE 2019/2020.   The Department have emphasised to CCC’s that with the exception of sessional only services, no extra time-slots are allowed as optional extras on ECCE and to make sure that this is not approved on any fees lists.

    Should you have any queries please contact us.

    Universal Design Guidelines

    The Minister for Children and Youth Affairs, Dr Katherine Zappone, launched the Universal Design Guidelines for Early Learning and Care Settings on Monday 10th June.  These guidelines offer guidance on building, renovation and refurbishment of centres for Early Learning and Care in Ireland.  It is quite a large document and has been split into different sections to make it easier to access the information you require.  There is a self-audit tool that will help existing services through the assessment of their current premises which is very useful.  These guidelines will be useful for anyone who is thinking of developing/building a new centre or making changes to an existing service.  All the information can be found at:-


    TUSLA – Early Years and School-age Childcare Registration

    The portal will shortly go live for registrations.  All services will be issued with a memo containing instructions of how to proceed.

    Each service will be able to log onto the portal and create an account so they can complete their registration.












    It is a legal requirement to register and you will need to be a registered service to enter into contract for the new national childcare scheme.

    Existing services have until 18th August to register.

    National Childcare Scheme






    As you know, the NCS contracts are on PIP and you can activate yours now. There have been some other developments:

    Providers FAQ can be found on the NCS website here.

    NCS is now on Facebook here.

    The parent support centre is now open and can be contacted on 01 906 8530. We would recommend you give the number to any parent who has queries about the new scheme. It is open Monday – Friday 9.00 – 5.00

    If you want to host an information session for parents, you can get leaflets on the scheme, on getting a mygov ID account etc. as well as other promotional materials. Email your request to ncs@dcya.gov.ie

    Phase 2 Training Sessions – Using the system – Now Open for bookings

    These sessions will provide practical training on the use of the National Childcare Scheme’s IT system, covering both the service provider portal and the parent application process.

    They will start on 19th of August 2019 and will run until the 25th of October 2019.

    To book a session please go to the NCS website here

    Capital Funding

    The guidelines set out the application process for capital funding which will allow service providers, who sign up to the new National Childcare Scheme to purchase ICT support, which will assist them in recording and reporting children’s attendance.

    Providers can purchase ICT support which meets the eligibility criteria and will be reimbursed for the amount spent, up to the maximum amount allowable. A full list of eligibility criteria is laid out in the application guidelines available below.

    Please note:

    • Applications for funding can be made through the Programmes Implementation Platform (PIP) from 10th June 2019.
    • The maximum grants will vary depending on the size of the service availing of State supports, and will range from €500 to €2,000.
    • Providers must have entered into a contract to participate in the National Childcare Scheme to avail of the NCS Capital funding.
    • Further details on the format for the recording and reporting of attendance will be set out in an Appendix to the NCS Contract.
    • Only eligible ICT equipment and software purchased from the date a service signed their National Childcare Scheme contract will be eligible for consideration.
    • Services must only apply for the amount of eligible expenditure incurred, up to the maximum grant applicable to the service.


    AIM Informed Consent






    In order to apply for AIM Level 4, 5, or 7, you must also submit consent from the Parent/Guardian. This consent is essential for the support of preschool children. The form is a legal document as it covers the sharing of information between professionals. It needs to be completed in full, signed and dated. Be aware that incomplete forms can cause delays in applications.

    From the end of the month only version 2 of the consent form will be accepted. Please make sure you are using the right version.  You can download a copy here.


    Child protection and welfare training for the early years sector in Wicklow is delivered by Wicklow County Childcare Committee. The role that early years practitioners have in the lives of children and their families means that they are uniquely placed to recognise when there are concerns about the safety, welfare or well-being of a child. Early years practitioners and services also have a responsibility for safeguarding the children in their care through their policies, procedures and practice.

    This is a new training programme and has been updated to reflect the changes in the revised Children First: National Guidance and the Children First Act 2015. This Foundation Training is a standardised programme for all staff involved in direct work with children and families. All Designated Liaison Persons (DLP) and Deputy Designated Liaison Persons (DDLP) will be prioritised for this training.   There will be no refresher training available in 2019.

    Please note: The E-Learning programme “Introduction to Children First” must be completed prior to attending this training. You will be required to forward a copy of your E-Learning completion certificate to complete your booking for this training. E-Learning available via link below.

    Children First E-Learning Programme

    This is a Child & Family Agency accredited module that has been developed for the early years’ sector.  Certification is valid for three years. All of the courses organised for this year are now fully booked, if you or  anyone working in your service need this training please contact us as if we have sufficient numbers we will organise another course before year end.

    Equality, Diversity and Inclusion Training


    The next training will be held in the Glenview Hotel on the following dates:

    9th  November – 10 to 4pm

    14th November – 7 to 10pm

    21st November – 7 to 10pm

    28th November – 7 to 10pm

    All four dates must be attended in order to receive certification.

    To book a place please complete a Booking Form

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